UCVM Vehicle Booking
On this page you will find information on how to become a registered driver with the University of Calgary and how to reserve and use both UCVM and Central vehicles.
Steps to becoming a registered driver
If you are new to driving with the University and/or UCVM, before getting access to either fleet, you will need to become a registered driver with the University.
Submit a Driver Registration Form here
Complete the Defensive Driving Course (sign up here) and required abstract forms (will be emailed)
Complete the Cheqroom app training.
Contact UCVMsupport@ucalgary.ca to get access to Cheqroom.
Cheqroom App Training
Training on how to use the app must be completed before being granted access to Cheqroom.
Learn more about booking:
Frequently Asked Questions and Troubleshooting
Where are the vehicles located?
- At the Foothills campus the vehicles are on the surface service vehicle parking lot east of the CWPH building.
- At the Spyhill campus the vehicles are located north of the CSB building in a small parking area outside the small animal prep area.
Where do I pick up the keys?
- At the Foothills campus, the keys are in a lock box outside CWPH 2D17. The combination to the lock box is 1379E. Enter in the code, then turn the dial to the right to open the box.
- At the Spyhill campus, the keys are in a lockbox at CSB central reception on the wall near the unoccupied cubicle with incoming/outgoing boxes. The combination to the lock box is 1379E. Enter the code, then turn the dial to the right to open the box.
Am I responsible for filling the vehicle with gas?
- Yes, you are responsible for gas costs and the vehicle needs to be returned with a full tank of gas. The only exception is when there is less than 1/10 of a tank used, top ups are not required in this instance.
What do I do if I pick up the vehicle without a full tank of gas?
- Take a picture of the gas tank indicator and send it to central support (ucvmsupport@ucalgary.ca). If you filled the tank during your checkout, send that as well, you will be reimbursed for the cost of the gas.
Am I responsible for getting a car wash for the vehicle?
- The vehicle must be returned in a clean and tidy state. If during your use the vehicle becomes dirty, you are responsible for cleaning it before returning it. There is a car wash at the motor pool. (info needed)
What do I do if I notice something wrong with the vehicle?
- Please write a comment on your checkout explaining what is wrong with the vehicle and send an email to central support (ucvmsupport@ucalgary.ca).
Do I need to record my kilometers?
- Kilometers are not used for billing purposes but recording the kilometers on the vehicle in your checkout is encouraged and appreciated so we can time preventative maintenance better.