Should your student win an award outside of their regular stipend you will need to submit the form to the Office of Graduate Education (OGE). Adjustments to their payments will not be altered without your written request.
The OGE will only alter or cancel a student payment after written request has been made by the supervisor. Proper documentation MUST be submitted or stipend will continue until it expires.
The OGE will only process payments for students that are currently enrolled in program.
It is the student’s responsibility to inform the supervisor of all awards awarded and held. Supervisor can request the OGE to check what awards their student(s) are currently holding.
Ensure that you verify the payment amount and the account from which it is to be withdrawn before submitting the form. The VMS OGE does not have the ability to check the status of supervisor’s grants or if the grants allow for a student stipend to be paid out as an award.
When applying for funding, ensure that funds to pay students are student stipend (non taxable T4A income) as activities performed for this stipend are directly related to their education. Upon receipt of funds, the project holder must contact Research Services to set up the Project.
The project holder must confirm that account code 63020 (MSc students), 63015 (PhD students), or 63025 (summer undergraduate research students) payments (T4A income) may be paid from the provided RT# (this may be done by checking through eFin).
Student stipend (T4A income) is allowable on all operating accounts thus no confirmation is necessary. Accounts are set up through the UCVM Office of the Dean.
Notes for Students
Students MUST inform supervisors of awards won and any other alterations in funding.
It is the responsibility of both the student and the supervisor to ensure that the correct amount is being paid and to update the OGE should any revisions need to be made.
It is the student’s responsibility to double check their pay information and inform their supervisor of any abnormalities to their pay (over or under pay).